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SOPHIA HOUSING ASSOCIATION
JOB DESCRIPTION & PERSON SPECIFICATION
JOB TITLE: ASSISTANT FINANCE MANAGER
LOCATION: Sophia Housing, Cork Street, Dublin 8
ABOUT SOPHIA
Sophia is a national organisation that has been supporting people as
they emerge from homelessness since **Apply on the website**.
Responding to an ever-growing need in Ireland, Sophia supported
1,**Apply on the website** people in **Apply on the website** which is
an increase of **Apply on the website**% in the number of people
supported since **Apply on the website**.
Sophia is a niche service provider for two reasons; Firstly, it sees
the provision of home of one?s own as the primary response to
homelessness and the intervention that Sophia is exclusively focused
on. Secondly as an Approved Housing Body, its core mission is to
provide homes for individuals, couples and families who not only need
a home but also present with other support needs.
Sophia recognises that homelessness can have a traumatic impact on
people and that services need to be designed and delivered in a trauma
informed way.
REPORTING TO: Finance Manager
CONTRACT: Permanent
HOURS: **Apply on the website** hrs per week
JOB PURPOSE
To assist the Finance Manager in planning, organising, managing and
co-ordinating the efficient operation of the finance function of
Sophia.
To supervise the financial accountant, accounts payable supervisor and
part-time account assistants
KEY RESPONSIBILITIES
* To contribute to the overall management of the Sophia organisation
by being a member of the Senior Leadership Team
* To manage the supervision and development of the Finance Team.
* To oversee day to day financial activities and to co-ordinate the
month-end and year end process.
* Production of monthly management accounts and related finance
reports and oversee the work of the other team members in the month
end process
* To provide support and supervision to the Finance Team including
review of training and development for all the team.
* Attendance at the finance sub-committee meetings and presentation
of finance reports to the committee.
* To liaise with the external auditors and manage the annual
external audit process of Sophia and Riverway Mews Management Company
Limited.
* To represent Sophia as required in its dealings with relevant
external funding agencies as assigned by the Finance Manager.
* To process payroll when required for example when the financial
accountant is on annual leave
* To produce the Annual Budgets for the organisation, holding budget
meetings with various departments and responding to queries from
budget holders.
* To prepare quarterly and annual financial returns as required by
funders and other internal and external parties as required
* To assist the Finance Manager in the preparation and compilation
of financial information for Funder Service Level Agreements.
* To assist the Finance Manager with the management and
administration of the financial aspects of Sophia DEASP Community
Employment scheme
* To assist the Finance Manager in achieving financial best practice
and undertaking periodic internal reviews of financial procedures and
making recommendations
* To assist the Finance Manager with the implementation of the
organisation?s IT policy
* To assist with specific projects such as the review and
implementation of new IT and accounting systems as required.
* To undertake any other duties as may reasonably be required
PERSON SPECIFICATION
_ESSENTIAL:_
* A professional accountancy qualification or part qualification and
have a minimum of 3 years? experience working at a senior accounting
level within a not for profit or commercial organisation.
* Detailed knowledge and use of computerised accounting systems
* Extensive knowledge and experience with computerised banking and
payroll systems (Sage Payroll)
* A high level of ICT literacy including a proven ability to apply
technology in the workplace.
* Good understanding of the financial requirements of State funders
* Self-starter capable of working on his/her own initiative, with
strong multitasking capability and flexible and results focused.
* Good planning and organisational skills with the ability to
prioritise tasks effectively in a dynamic and pressurised environment.
* Ability to lead and to manage staff effectively
* Proven track record as a team player with a flexible approach
* Strong communication skills
* Good problem solving, analytical and decision-making skills
* Experience of interacting with major external stakeholders i.e.
with State Funders and Regulators
* Experience of presenting reports to internal and external
stakeholders
_DESIRABLE:_
* Project management experience in the development and implementation
of financial management systems.
* Knowledge and understanding of the Financial Reporting/governance
of the charity/ a not-for-profit sector
* Experience with engaging at Board level and presenting financial
information to Board Sub-Committees as required
APPLICATION PROCESS:
Please forward a Cover Letter and CV to **APPLY ON THE WEBSITE**
The closing date for receipt of applications is THURSDAY, **APPLY ON
THE WEBSITE**TH FEBRUARY **APPLY ON THE WEBSITE**
We need : English (Good)
Type: Permanent
Payment:
Category: Others
